Payments for registration and trading post fees are refundable less a 15% processing fee up until May 1. On or after May 1, there are no refunds. If a registrant does not attend Conclave, his or her packet (and trading post order, if applicable) will be provided to his or her lodge leadership for distribution.
Unpaid registrants have until May 1 to request a cancellation of their registration. If a cancellation request is not received, the registrant’s council may be billed for his or her outstanding fee(s).
Participants will be housed in cabins at Beaumont Scout Reservation. Cots and mattresses will be provided. NOTE: If registration exceeds typical Conclave attendance, we will have to use tents to accommodate the overage. Cabins will be filled in order of registration. Anyone impacted will be notified.
YES! Everyone, that's EVERYONE MUST turn in a BSA medical form when they check-in. Please note: Medical forms will NOT be returned to Arrowmen, so please only submit copies that do not need to be returned. We respect everyone's privacy like our own, rest assured, your medical form will be shredded. You can download a medical form here if you don't already have a valid copy.
Only Section & Service Lodge staff will be permitted on camp prior to 6pm on Friday. PLEASE do not arrive earlier than 6pm if you have not received clearance from the Conclave Management Team or Service Lodge Leadership. Check-in will begin at 6pm.
Well, it depends on when you register and pay. For details, see the registration section of this website.
No, sorry, we cannot accommodate walk-in registration at Conclave. We hope you’ll consider joining us this fall at the Area Leadership Training Conference or at Conclave 2019.
The section chief, J.J. Conklin, through his leadership of the Council of Chiefs including lodge chiefs, conclave vice chiefs and others plan and develop the conclave program with the guidance and direction of the Section Adviser and other appointed adults. A group of dedicated Arrowmen from Erielhonan Lodge will serve as Service Lodge staff ensuring that food, facilities and logistical requirements of the weekend are met.
We offer two options to pay for Conclave: sending a check/money order or paying with a credit card. Remember, your fee is determined by when you register AND pay.
You will be able to return to your registration to pay later. Checks can be made payable to “Buckeye Council” and mailed to Robert McCabe, 6 Quail Ct, Wheeling, WV 26003. Checks must be received by May 8.
Absolutely! We will work to address all special needs that are noted during registration. Please make sure that you explain your specific need(s) in the appropriate field.
The following personal information is required at registration: first name, last name, gender, date of birth, email address, lodge, OA level, address, and an emergency contact, their relationship to you, and their phone number. We will also ask you to indicate if you have mobility restrictions or special medical/dietary needs, which you may optionally answer to help us better service your needs, if any. Finally, we will ask your plans for training.
It's an award for those Arrowmen who actively participated in the program and events hosted and planned by Section C-4A over the course of the year. If you've been working on earning the award this year, bring your completed form to check-in. There are two forms, according to your age; one is for youth and the other is for adults.
What you bring is up to you, but here are some suggestions:
Important: no alcohol, drugs, weapons, firearms, or fireworks are permitted.